Executive Administrative Assistant

Job Overview

JOB DETAILS

REQUIREMENTS

• High School Diploma or GED/equivalent
• At least 5 years of experience in executive support, office administration, or equivalent function
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
• Associates Degree in Business Administration or other relevant field
• Experience supporting senior leadership or individual(s) in an executive function; preferred across multiple time zones
• Experience proofreading, editing, or preparing executive-level documents
• Experience with calendar management, including logistical coordination for both domestic and international travel
• Preference for candidates commutable to Salt Lake City

RESPONSIBILITIES

• Manage executive calendars, prioritizing meeting logistics and optimizing daily schedules
• Partner closely with functional leaders to manage schedule, department budget, and headcount reconciliation, providing expert communication and logistical coordination for leaders
• Prioritize incoming requests, escalating urgent items and delegating tasks where needed
• Communicate with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive’s office and responsibilities
• Lead scheduling, logistics, calendar management, expenses and travel, and execution of global calls, employee events, leadership and team meetings
• Collaborate with marketing or communications to support content for leadership presentation delivery, videos, and newsletters
• Manage event projects, including production materials, catering, travel, facilitator scheduling, and coordination of local resources for onsite events
• Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business

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