Events Coordinator

Job Overview

JOB DETAILS

REQUIREMENTS

• Bachelor’s Degree in hospitality, event management, or a related field.
• A minimum of 3 years supporting or managing events in a fast-paced corporate environment, with a focus on internal meetings and virtual platforms.
• Financial services industry experience preferred.
• Cvent experience required, including building and managing event registration websites, backend configurations, attendee tracking, reporting, and developing custom branded destination pages across multiple lines of business.
• Experience coordinating logistics for various event types, including executive meetings, associate engagement initiatives, and client-facing events.
• Experience managing external vendors, including sourcing, coordination, and ensuring timely delivery of event-related services and materials.
• Strong understanding of virtual event platforms such as Zoom and Microsoft Teams, including setup and live support.
• Excellent organizational, planning, and project management skills with a strong attention to detail.
• Ability to collaborate cross-functionally and communicate effectively with internal stakeholders and external vendors.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Approximately 30% travel.
• Cvent certification preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Demonstrated commitment to upholding confidentiality and data security standards.
• Ability to foster professional relationships that result in consistent and courteous communication with clients and colleagues.
• Independent and proactive thinker adept at setting goals, prioritizing, and making decisions.
• Exceptional written and verbal communication skills.

RESPONSIBILITIES

• Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and preparation of event materials to ensure seamless execution.
• Manage virtual event platforms for key meetings (Zoom, Teams) and partner with external production and internal technology resources to ensure a flawless technical experience.
• Support the development of event communications, including drafting messaging, creating PowerPoint presentations, and contributing to invitation content to ensure consistency with event strategy.
• Assist with tracking and reconciling event-related expenses, support budget documentation, and ensure timely processing of vendor invoices in coordination with the Events Manager and Events Director.
• Assist the Events Manager and Events Director in the planning and execution of large-scale external events by putting together documents, researching venues, reconciling corporate credit card charges, setting up meetings, and other administrative tasks as required.
• Support the development of event communications, including drafting messaging, creating PowerPoint presentations, and contributing to invitation content to ensure consistency with event strategy
• Collaborate with Brand & Creative and Marketing teams to ensure communications meet brand standards.
• Contribute to post-event wrap-up activities, including gathering feedback, organizing debriefs, and compiling lessons learned.
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always®. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day.
• Assist with other tasks and projects as assigned.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#CrossChannelJobs#JobSearch
#CareerOpportunities#HiringNow
#Employment#JobOpenings
#JobSeekers
FacebookLinkedIn