NASCAR Partnership Administrative Assistant (Part-Time)

Job Description

JOB DETAILS

REQUIREMENTS

• High School Diploma and minimum of 3 years of relevant experience, or equivalent combination of education and experience required.

RESPONSIBILITIES

• Manage calendars, travel, speaking engagements, including recurring meetings, and high-level coordination for Senior leadership
• Plan and execute executive travel, including detailed itineraries and reimbursements
• Oversee office operations and ensure efficient workflows
• Lead planning and execution of major events (e.g., fundraisers and conferences)
• Develop and maintain administrative procedures to support efficient, mission-aligned operations
• Prepare executive-level reports, meeting materials, and presentations
• Coordinate and manage department-wide or cross-functional projects
• Provide leadership in budget preparation, expense tracking, and financial documentation support
• Represent the organization with professionalism and grace in external communications
• Handle confidential and sensitive information with high discretion
• Support HR functions such as onboarding, orientation, or document verification
• Ensure compliance with policies, legal standards, and audit requirements
• Serve as a spiritual encouragement to staff and volunteers through prayer, scripture, and support
• Work independently with minimal supervision, managing multiple priorities effectively
• Act as gatekeeper for senior leadership, screening calls and visitors

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