HR Onboarding Coordinator

Job Description

JOB DETAILS

REQUIREMENTS

• High school diploma or equivalent with a minimum of 3 years administrative experience; OR
• Associates degree and above with a focus in Human Resources preferred with 1 year of HR administrative experience
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent attention to detail and accuracy in data handling.
• Strong interpersonal and communication skills.
• Must be proficient in Microsoft Office applications (e.g. MS Word, Excel, and PowerPoint)
• Need to be flexible and meet deadlines based on manager prioritization.
• Ability to maintain focused work in a remote work environment.

Preferred

• Previous HR support experience, especially related to onboarding or compliance.
• Familiarity with HR software systems such as UKG, ATS platforms, or document tracking tools.
• Exposure to the education or behavioral health sectors.
• Experience managing sensitive or regulated documentation (e.g., background checks, certifications).

RESPONSIBILITIES

• Document Collection & Validation: Assist in collecting, organizing, and validating onboarding documentation submitted by new hires to ensure completeness and compliance with internal standards.
• New Hire Coordination: Communicate directly with new hires to provide onboarding instructions, follow up on missing documentation, and clarify required tasks.
• Previous Employer Checks: Coordinate the collection of prior employment verification forms or conduct checks as required for compliance in education and healthcare settings.
• Background Check Tracking: Monitor the status of background check clearances and ensure all required checks are completed before new hire start dates. Assist in resolving delays or discrepancies.
• System Data Entry: Enter and update employee information in HR systems with accuracy and confidentiality.
• Document Management: Upload, classify, and maintain electronic personnel files within the UKG Document Manager system.
• Inbox & Ticket Support: Respond to or triage inquiries from HR inboxes and ticketing platforms, escalating complex issues to onboarding specialists when needed.
• General Administrative Support: Provide scheduling, checklist tracking, and reporting support for onboarding activities under the direction of onboarding specialists.

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